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ITIL Certifications

ITIL Certifications

ITIL® Certifications

The ITIL® abbreviation stands for IT Infrastructure Library. Originally, ITIL was developed by the Central Computer and Telecommunications Agency (CCTA) as a set of comprehensive and iter-related codes of practice. In IT community such code of good practice was / is very useful in terms of achieving the efficient support and delivery of high quality, cost effective IT services. CCTA, renamed the Office of Government Commerce (OGC) maintains the library and releases all updated related to ITIL.

The OGC is an office of HM Treasury (UK). It acts as an independent of any commercial intersts organization involved in ITIL (independent from software companies, software vendors, integrators, training protocols). This is why the ITIL is so widely used - its main asset is independency.

ITIL is accredited by Information Systems Examinations Board (ISEB). ISEB is an organization which prepares delegates for the ITIL Foundation Certificate in IT Service Management. The ISEB was formed in 1967 and currently functions under the auspieces of the British Computer Society (BCS). The ISEB aims to provide industry-recognized qualification thet measure comptence, ability and performance in many areas of information systems, whit the aim of raising industry standards, promoting career development and providing competitive edge for employrs.

Aother organization which provides ITIL examination is EXIN. The EXIN is an independent organization, Dutch-based IT examination provider. The EXIN esablishes educational requirements, develops and organize examinations in the field of Information Technology. The main goal of EXIN is to promote the quality of the Information Communication Technology (ICT) sector and the ICT professionals working in this sector by means of independent testing and certification.

ITIL CERTIFICTAION MAP

The starting point is ITIL Foundation for Service Management which is worth 2 points. There are 5 modules discussed during this training which are Service Strategy, Service Design, Service Transition, Service Operation and Continual Service Improvement. The exam focues on these 5 modules, and comprises of 40 questions. There are no tricky questions so once you learnt the subject you shouldn′t have any problems to pass the exam. There are 60 mins. available to anwer all the questions. The exam is multiple choice exam with only one correct answer. Everybody who managed to pass the ITIL Foundation Exam (2 points) is allowed to move forward to get more points from either Lifecycle or Capability Modules. Depending on your choice you can receive 3 points for each exam in Lifecycle path (left side of the picture), or 4 points from Capability Path (right side).
ITIL Foundation is the comprehensie framework, a base on which IT Processes are composed within IT company. The Foundation Certificate in IT Service Management (ITIL Foundation) is a proof that the person posessing the certificate understands various processes and relations between them. There are 12 main areas that the ITIL Foundation is focused on. These areas are divided between Service Support and Service Delivery.


ITIL FOUNDATION

 

Service Delivery processes / functions are:

  1. Service Desk as the only function in Service Delivery
  2. Incident Management
  3. Problem Management
  4. Configuration Management
  5. Change Management
  6. Release Management

 

Service Support consists of the following processes:

  1. Service Level Management
  2. Availability Management
  3. Capacity Management
  4. Financial Management
  5. IT Service Continuity Management
  6. Security Management


Once you receive 22 points you can attend Managing through the Tifecycle training and recive ITIL Expert certification


ITIL Service Lifecycle Modules are:

  1. Service Strategy (SS)
  2. Service Design (SD)
  3. Service Transition (ST)
  4. Service Operation (SO)
  5. Continual Service Improvement (CSI)

 

ITIL Service Capability Modules are:

  1. Planning, Protection and Optimization (PP & A)
  2. Service Offerings and Agreements (SO & A)
  3. Release, Control and Validation (RC & V)
  4. Operational Support and Analysis (OS & A)

 

Below is a list of mostly used abbreviations. When working in ITIL environment - especially if you are a newhired person - you may feel lost when reading emails full of meaningless abbreviations. For all those people who fell lost but also for people taking the ITIL exam we created the list below. We believe it will be usefull for everybody who needs quickly remind what particular acronym means.

Acronym

Term

ACD

Automatic Call Distribution

AM

Availability Management

AMIS

Availability Management Information System

ASP

Application Service Provider

BCM

Business Capacity Management

BCM

Business Continuity Management

BCP

Business Continuity Plan

BIA

Business Impact Analysis

BRM

Business Relationship Manager

BSI

British Standards Institution

BSM

Business Service Management

CAB

Change Advisory Board

CAB/EC

Change Advisory Board / Emergency Committee

CAPEX

Capital Expenditure

CCM

Component Capacity Management

CFIA

Component Failure Impact Analysis

CI

Configuration Item

CMDB

Configuration Management Database

CMIS

Capacity Management Information System

CMM

Capability Maturity Model

CMMI

Capability Maturity Model Integration

CMS

Configuration Management System

COTS

Commercial off the Shelf

CSF

Critical Success Factor

CSI

Continual Service Improvement

CSIP

Continual Service Improvement Programme

CSP

Core Service Package

CTI

Computer Telephony Integration

DIKW

Data-to-Information-to-Knowledge-to-Wisdom

eSCM-CL

eSourcing Capability Model for Client Organizations

eSCM-SP

eSourcing Capability Model for Service Providers

FMEA

Failure Modes and Effects Analysis

FTA

Fault Tree Analysis

IRR

Internal Rate of Return

ISG

IT Steering Group

ISM

Information Security Management

ISMS

Information Security Management System

ISO

International Organization for Standardization

ISP

Internet Service Provider

IT

Information Technology

ITSCM

IT Service Continuity Management

ITSM

IT Service Management

itSMF

IT Service Management Forum

IVR

Interactive Voice Response

KEDB

Known Error Database

KPI

Key Performance Indicator

LOS

Line of Service

MoR

Management of Risk

MTBF

Mean Time Between Failures

MTBSI

Mean Time Between Service Incidents

MTRS

Mean Time to Restore Service

MTTR

Mean Time to Repair

NPV

Net Present Value

OGC

Office of Government Commerce

OLA

Operational Level Agreement

OPEX

Operational Expenditure

OPSI

Office of Public Sector Information

PBA

Pattern of Business Activity

PFS

Prerequisite for Success

PIR

Post Implementation Review

PSA

Projected Service Availability

QA

Quality Assurance

QMS

Quality Management System

RCA

Root Cause Analysis

RFC

Request for Change

ROI

Return on Investment

RPO

Recovery Point Objective

RTO

Recovery Time Objective

SAC

Service Acceptance Criteria

SACM

Service Asset and Configuration Management

SCD

Supplier and Contract Database

SCM

Service Capacity Management

SFA

Service Failure Analysis

SIP

Service Improvement Plan

SKMS

Service Knowledge Management System

SLA

Service Level Agreement

SLM

Service Level Management

SLP

Service Level Package

SLR

Service Level Requirement

SMO

Service Maintenance Objective

SoC

Separation of Concerns

SOP

Standard Operating Procedures

SOR

Statement of requirements

SPI

Service Provider Interface

SPM

Service Portfolio Management

SPO

Service Provisioning Optimization

SPOF

Single Point of Failure

TCO

Total Cost of Ownership

TCU

Total Cost of Utilization

TO

Technical Observation

TOR

Terms of Reference

TQM

Total Quality Management

UC

Underpinning Contract

UP

User Profile

VBF

Vital Business Function

VOI

Value on Investment

WIP

Work in Progress

The purpose of ITIL Service Strategy

The purpose of ITIL Service Strategy

Before we move to serive strategy let′s quickly think of its purpose.

Service providers have to remember that the success in a business comes from deep understanding of what the cutomers′ expectations are and where to look for possible improvements in those needs. Customers love buying not products but satisfaction of particular needs.

Therefore, to provide services with the highest possible satisfaction to the customer we first have to answer several questions such as: what the needs are, where to look them for, what′s the real reason they occur and many other questions. This requires a long investigation and understanding of who may be our potential customer, who is our current cutomer, why we lost the previous clients.

Moving forward we discover that this wider context forces us to clearly define our market place and our borders between which our services are provided and between which we operate in. What is worth to underline is that service strategy has never succeded when it was created in isolation of the general strategy and culture of the organisation that the service provider belongs to.

The strategy adopted by the service providers has to be compliant with the over-arching strategy the provider operates in. Also the selected service strategy should provide sufficient value to all the customers we do business with and of course meet stakeholders expectations. Regardless the scope of services provided the strategy is a must and all providers need it to be in the business.

In ITIL version 3, the Service Strategy part is in the core of the ITIL V3 lifecycle. It acts as a guide to all IT service providers in terms of helping them to determine:

  1. what kind of services should be offered and who should be offered to
  2. how to measure the service performance and productivity
  3. how visibility and control over value creation can be achieved applying financial management
  4. how stakeholders and customers perceive value, also how this value can be created

 

Key Concepts in Service Strategy

Publication for the Service Strategy defined various key ITIL concepts. All of them can be listed as four different "P"s of strategy.

The four Ps of Strategy

  1. Perspective which is distinctive vision and direction
  2. Position defines all the basis on which the service provider will compete with others
  3. Plan which is extremely important factor defining on how the provider is going to / will achieve its vision
  4. Pattern the fundamental way of dealing with circumstances, problems and simply doing things. One can say these are distinctive patterns in actions and decisions made over time

 

Service Value

Service Value relates to the customer′s perception of the business outcomes and comprises of two main elements such as Service Utility and Service Warranty.

In the ITIL v3 publications, Service Utility is what the customer gets in terms of outcomes supported and/or constraints removed whereas Service Warranty defines how the service is delivered and its fitness for use, in terms of availability, capacity, continuity and security.

Service Value also incorporates the referenced concepts of services such as Assets, Value Creation, Value Networks and Value Capture.

Service Provider Types

Because there are many different strategies and service providers within the organization, it was agreed to divide service providers into separate types. There are 3 main types of service providers which are:

  1. Type I: this type of service provider exists or can exeist within an organization solely in order to deliver service to one specific business unit
  2. Type II: dedicated to service multiple business units in the same organization
  3. Type III: this service provider is the wider one and operates as an external service provider serving multiple external
    customers.

The purpose of IT Infrastructure Library Service Design

Servide Design can be described as a one of five stages in the overall Service Lifecycle modules. It has close relationship with change and transition business processes. Its role within the business change process is quite simple and is defined in the itSMF (The IT Service Management Forum) in the following way:

"The design of appropriate and innovative IT services, including their architectures, processes, policies and documentation, to meet current and future agreed business requirements."

Such definistion has several implications to the goals and objectives of the Service Design. The main goals and objectives can be:

  1. prepare and deliver design for services to meet business outcomes that were previously agreed
  2. responsibility for design processes to support the overall service lifecycle
  3. to identify risks and manage them if possible. If not possible to notify appropriate groups about the risks
  4. produce and maintain documentation especially plans and design for processes, all standards used within the organization, policies, architectures and frameworks, operational documents to support all activities closely related to design of IT solutions
  5. to develop skills especially withing workforce and capability to support organization in IT areas
  6. to make sure IT service quality is on the approvpriate level by contribution the overall improvement in the IT service quality.
  7. to design secure and IT infrastructures (networks, datacenters, work environments etc.), software applications
  8. to prepare (design) methods and metrics for measurment purposes

 


Key Principles

Service Design begins when discussing business requirements with the people from business side. Following through meetings on which design aspects are discussed, ends with ready to implement service solutions dedicated to meed business needs and excpectations. It is very important to notice that all those business needs have to be properly documented in order to avoid desing mistakes at the finishing stages. Serive Design Package is a set of documentation, service solution that meets business requireements and is a starting point for Service Transition.
Aspects of Service Desing

In Service Design publication authors distinguished fife different aspects like:

  • primarly new or modified/changed service solutions that meet business needs
  • set of service management tools and information systems like e.g. the Service Portfolio
  • something that is more abstract: technology architectures and management systems based on that architectures
  • several processes, capabilities and roles
  • measurement methods and metrics.


Four Service Desing "P"s

To ensure consistent and integrated environment in IT processes and activities and basically in the whole organization a holistic approach should be implemented and adopted in Service Design. Such attitude will ensure high quality of the services provided as well as end-to-end business continuity. To make sure the service desing is properly adopted there are four Ps that should be considered when dealing with service design:

  1. People have to have poper skills and posses competencies in order to get involved in the provision of IT services
  2. Products which are technology management systems utilized in the process of IT service delivery
  3. Processes roles and activities have to be in close relation to each other
  4. Partners who are primarly vendors, 3rd software companies, manufacturers, suppliers involved in the provision of IT services


Service Design Package (SDP) already mentioned in Service Design purpose article defines the general aspects of an IT service and the requirements within all stages of its lifecycle. SDP is generated for major changes in IT infrastructure (including software and hardware), IT services or even service retirement.
Key Processes within ITIL Service Design

In Service Design publication there are several processes and activities defined. All of them co-operate with each other. It is important to keep all of them in mind when taking service desing into consideration.

Service Catalogue Management (SCM)
According to itSMF the purpose of Service Catalogue Management is to provide a single, consistent source of information on all the ageed services, and ensure that it is widely available to those who are approved to access it. It is very simillar to the change management database from itil v3, because SCM is a central source of information about services delivered by a service provider.

Service Level Management (SLM)
This process is to ensure that all the services provided are on tha appropriate level of quality. The main role for this process is to negotiate and then document with business measurable service targets. Also it monitors and presents reports on delivery performance and basically the level of service. Service Level Agreements (SLA) as well as Operational Level Agreements and Service Improvement Plans are the part of Service Level Management process.

Capacity Management
Its main goal is to ensure that IT capacity resources meet demand for services provided. Capacity Management includes service and component capacity management across service lifecycle.

Other processes within ITIL Service Design are:

  • Availability Management
  • IT Service Continuity Management
  • Information Security Management
  • Supplier Management

Purpose of Service Transition

Service Transition is dedicated to deliver required by business side all necessary services. Service Design Package is produced at a Service Design stage and this is the starting point for Service Transition. Very often due to unpredictable circumstances business requirements change. Then corresponding changes into the package are required in order to provide the service. The role of service transition is not to focus on just one or two application implementations but it is rather focused on the wider acpect of implementing the service. Basically the Service Transition is responsible for the implementation of all aspects of the service. People involved in service implementation have to be concious of the following things:

  • who is the requestor of the service because there′s a huge possibility that this person/persons will judge the quality of the service. Also it is always good to remember or find out (if possible) what is the business value for the service delivered
  • to investigate and identiy all staheholders within supplier, your customer and his/her cutomers who may be sponsors of the service
  • be prepared for desing modifications when implementing the service because as it′s already been mentioned in this article business requirements can change. Two golden rules usually help in such situations: 1. Patience is a virtue and Customer FIRST!.

Key Processes and Activities in Service Transition

Service Transition is one of the most important parts of ITIL lifecycle modules because this part of lifecycle has huge impact on service design and operations. Within Service Transition we can distinguish the following processes:

  • Change Management - its purpose is to ensure all changes are handled by standardized procedures and methods. Also takes responisbility for recording all changes in the Configuration Management System
  • Service Asset and Configuration Management (SACM) - protects and ensures configuration items (CI) within the service lifecycle.
  • Knowledge Management - basically it focuses on people and knowledge by ensuring right people have right knowledge at the right time. Such combination of people, time and knowledge help support services requested or required by business side.
  • Transition Planning and Support - this process simply controls, manages and identifies possible risks of failures across transition activities.
  • Release and Deployment Management - main goal of this process is to deal with positioning all aspects of services provided to the business. It deals with services that are already in production and establishes effective use of changed or new services
  • Service Validation and Testing - deals with validation and testing services that are new or changed in the IT infrastructure. Also it verifies if if the new/changed services meet buesiness requirements.
  • Evaluation - another ongoing process that considers the input to Service Transition, addressing the relevance of the service design.

ITIL Service Transition Key Principles

Service Transition has a deep impact on other processes withing lifecycle, that is why it has to be supported by principles which help utilize effective and productive use of changed or primarly new services. To those principles we can include:

Knowledge
Keeping in mind that knowledge transfer between different supporting units or people working within those units is a key factor in terms of providing support to services.

Formal Policy
Setup the formal policy and common standards for framework to implement all requested and required by business changes.

Utility and Warranty
Understanding utility and warranties for all services. It is impossible to transition a service without knowing what is the nature and purpose of the service, epecially in terms of the outcomes and removed business constraints.

Course corrections
Managing and anticipating course corrections which simply means to be proactive and determined likey course correction requirements, and when elements of a
service do need to be adjusted, this is undertaken logically and is fully
documented.

Purpose of Service Operation

Purpose of Service Operation is to make sure services are delivered at agreed levels. Its purpose is to also manage the technology, infrastructure and applications implemented in organization in order to meet cutomers′ needs.

In fact this is the the stage in the whole lifecycle where services basically deliver the value to the business because from business point of view this stage has the highest visibility. It is Service Operation staff responsibility to ensure that the value to the business is delivered.

At this stage there may be some confilciting goals appear and it is important to know how to balace this. Some examples are:

  • - technological, internal IT perception versus external business point of view.
  • - stability versus responsiveness.
  • - quality versus time to deliver versus cost of service.
  • - reactive attitude to supprt services versus proactive activities.

All the conflicts mentioned above are just examples. In practice there are much more of them and each one has to be balanced and maintained by the Service Operatin staff. Excessive focus on one side without balancing another side will result in poor service.

Advanced Training is a Licensed Affiliate of Solisma Pty Ltd, which is the Accredited Training Provider (ATO) for all ITIL courses.

ITIL® is a Registered Trade Mark of the Cabinet Office